Solution
Receipt processing
Receipts arrive as photographs, scans and forwarded email. They become accounting records with the transaction detail extracted, the coding suggested from your own rules, and the duplicates already caught.
What the workflow does
The part of expense handling that is pure transcription, done before anyone opens the spreadsheet.
What arrives
Receipts, however they arrive
- Photos from a phone
- Scans and PDFs
- Forwarded email receipts
- Uploads from your team
What Agynx prepares
Transaction detail
- Merchant, date, currency and total
- Tax, tip and payment method
- Suggested category, project or cost centre
- Employee, customer or job, where your rules allow
What becomes an exception
What needs a look
- The same receipt submitted twice
- Values that cannot be read reliably
- Totals that do not reconcile
- Spend that breaks an expense policy
What the person receives
Records ready for review
- A coded record awaiting approval
- The receipt image beside every value
- Exceptions grouped and explained
- A clean export into your accounting system
Step by step
Coding is a suggestion drawn from rules you set, not a decision. Nothing posts to your books because Agynx was confident.
Accept
Take the receipt from a photo, a scan, an upload or a forwarded email, and keep the original image with the record.
Extract
Read merchant, date, currency, tax, tip, total and payment detail, marking any value that could not be read with confidence.
Suggest the coding
Propose category, project, cost centre, employee or customer using the rules your finance team defines — and say which rule produced the suggestion.
Check for duplicates
Compare against what has already been submitted, so the same lunch does not get expensed twice through two channels.
Apply policy
Test the transaction against your expense policy and surface what breaches it, with the specific limit that was exceeded.
Prepare for review
Group what is routine, separate what needs a decision, and present each with the receipt image alongside.
Hand off
Export approved records into your accounting system, keeping the link back to the original receipt.
What still needs a person
Coding is a suggestion drawn from your rules, and approval stays yours.
- Every structured value stays connected to the source receipt image.
- Coding is proposed from your rules and approved by a person.
- Unreadable values are reported as unreadable, never guessed.
- Policy exceptions name the specific rule that was breached.
- Nothing reaches your accounting system without approval.
A faded thermal receipt photographed at an angle is hard for anyone to read. Where confidence is low, Agynx says so and asks rather than filling the gap.
Founding design partners
Who does your expense coding?
If the honest answer is one person, late, at the end of the month, that is a workflow worth mapping.