Solution
Check reconciliation
Issued checks, bank activity, invoices and accounting records compared and matched — so your team opens the exceptions instead of working through every line.
What the workflow does
Reconciliation where people handle the differences, and the routine matches handle themselves.
What arrives
Records to compare
- Checks your business issued
- Bank activity and statements
- Invoices and payment references
- Status in your accounting system
What Agynx prepares
Matches and differences
- Likely matches prepared with the reasoning
- Amount, date, payee and reference compared
- Timing gaps distinguished from real breaks
- A running picture of what is still outstanding
What becomes an exception
What is actually wrong
- Duplicate payments
- Stale-dated and voided checks
- Records present on one side only
- Material differences in amount or payee
What the person receives
Exceptions, explained
- Only the items that need judgement
- Why each one was flagged, in plain language
- The records that were compared, side by side
- A clear owner for each open item
Step by step
A match is proposed with its reasoning shown. Anything the rules cannot settle is escalated rather than resolved quietly.
Gather
Bring together issued checks, bank activity, invoices and accounting status for the period being reconciled.
Compare
Check number, payee, amount, date and invoice reference are compared across every source that should agree.
Propose matches
Prepare the likely matches, showing which fields agreed and which did not, so a reviewer can accept at a glance.
Separate timing from breaks
A check that has not cleared yet is not the same problem as a check that does not exist — and the two are reported differently.
Identify exceptions
Surface duplicates, stale-dated checks, voids, missing records and material differences as distinct categories.
Explain and route
Give each exception a plain-language reason and send it to the person responsible for that decision.
Track to closure
Keep the open items visible until they are resolved, with a record of who resolved them and how.
What never happens automatically
Nothing is adjusted, matched off or written down without a person saying so.
- Matches are proposed with reasoning, and approved by a person.
- No record is adjusted or written off automatically.
- Every exception names the specific difference that caused it.
- The compared records stay visible side by side for review.
- Resolution is recorded, so a period can be explained afterwards.
Reconciliation quality depends on the quality of the records being reconciled. Where a source is incomplete, Agynx reports the gap rather than reconciling around it.
Founding design partners
How long does your close take?
Most of that time is usually spent finding the few lines that are wrong. That is the part we would start with.